Avanade Privacy Statement
In case you have special accessibility needs to access the content of this statement, we recommend that you or someone on your behalf, consult our Accessibility Statement and recommendations.
This privacy statement is effective as of June 7, 2023.
Please note that this privacy statement will regularly be updated to reflect any changes in the way we handle your personal data or any changes in applicable laws.
If you are a California resident, please see our specific data privacy statement for California residents here. If you are a California resident, you have specific privacy rights under California law. You can opt-out here from any selling of your personal information.
This page and its sub-pages explain how Avanade Inc. and/or its affiliates, subsidiaries and newly acquired companies ("Avanade"; "we") protect the personal data we process and control relating to you (“your personal data”; "your data") and which rights you have in relation to the processing of your personal data.
Any Avanade entity located outside the European Union will, for the purposes of compliance with data privacy laws be represented by Avanade Inc.
Below, is a general description of how Avanade protects your personal information which also includes the following:
- How does Avanade protect your personal data?
- How do we use personal data when you visit Avanade’s website?
- How do we use personal data when you visit our offices?
- How do we use personal data for marketing purposes?
- How else might we use your personal data
- Contact the DPO
1. How does Avanade protect your personal data?
Avanade attaches great importance to your right to privacy and the protection of your personal data. We want you to feel secure that when you deal with Avanade, your personal data are in good hands.
Avanade protects your personal data in accordance with applicable laws and our data privacy policies. In addition, Avanade maintains the appropriate technical and organisational measures to protect your personal data against unauthorised or unlawful processing and/or against accidental loss, alteration, disclosure or access, or accidental or unlawful destruction of or damage thereto.
The following sections provide additional information about how Avanade processes your personal data:
- Which categories of personal data do we collect and how do we process such personal data?
- For which purposes and on which legal basis do we use your personal data?
- Will we share your personal data with third parties?
- What about sensitive data?
- What about data security?
- Where will your personal data be processed?
- How long will your personal data be retained by us?
- Which rights do you have with respect to the processing of your personal data?
Which categories of personal data do we collect and how do we process such personal data?
We collect personal data of our employees, potential employees, clients, prospective clients, suppliers, business contacts, shareholders and website users. If the data we collect are not listed in this privacy statement, we will give individuals (when required by law) appropriate notice of which other data will be collected and how they will be used.
Except for certain information that is required by law or by Avanade policies, your decision to provide any personal data to us is voluntary. You will therefore not be subject to adverse consequences if you do not wish to provide us with your personal data. However, please note that if you do not provide certain information, we may not be able to accomplish some or all of the purposes outlined in this privacy statement, and you may not be able to use certain tools and systems which require the use of such personal data.
If you provide us with personal data of another person (for instance, a potential employee/referral), you are responsible for ensuring that such person is made aware of the information contained in this privacy statement and that the person has given you his/her consent for sharing the information with Avanade.
The above-mentioned categories of personal data have been obtained either directly from you (for example, when you provide information to sign up for a newsletter or register to comment on a forum website) or indirectly from certain third parties (for example, through our website’s technology). Such third parties include our affiliates, public authorities, public websites and social media, suppliers and vendors.
The chart below describes the categories of personal data we collect:
|Category of personal information||Types of personal information captured by category|
|Personal details, contact details, and identifiers.||Name, pronoun, all types of identifiers and contact details (such as email, phone numbers, physical address) and occasionally, when necessary for specific purposes, gender, date of birth, age, place of birth.|
||History and records of the products and services you have obtained from Avanade. Correspondence between you and us when it is sent to a dedicated mailbox or via other electronic communication means (including communication channels supported by AI – for example – generates content to assist our personnel when interacting with you), for the purpose of processing account receivable payments and commercial follow-up.|
|Marketing and research information||
Voice-enabled services (Speech-to-Text engines for search requests) without being recorded or stored by the mobile device.
|Sensitive data and biometric information.
||Avanade may also collect certain types of sensitive information when permitted by local law or with your consent, such as health/medical information (including disability status and dietary requirements/allergies in the framework of the events we organise/sponsor) or biometric information, for example as when you elect to use fingerprint authentication.|
|Audiovisual materials, including transcriptions.||Photograph, and images/footage captured/recorded on CCTV or other audio, video and related security/monitoring systems or captured during marketing/public filming events/sessions (including recording of virtual or live workshops or similar events/sessions), voice search functionality to enable a voice command feature that allows you to ask a question and see results (functionality enabled for mobile applications only), and/or audio video recording and transcription during meetings.|
|Position and professional or employment-related information.||Professional or employment-related information, such as description of current position, job title, employer, location, and Avanade contact(s).|
|Cookies and geolocation data
|Avanade alumni related information||
Personal information we already have in our Avanade systems such as (former) Enterprise ID, (former) office location, telephone number, home address and education or training – this to verify your identity when registering on our Alumni Site.
In addition, for recruitment/employment purposes, Avanade may process the personal information set out in the table below.
|Additional personal details, contact details and identifiers.||In addition to the personal details listed above, Avanade may collect additional personal details for recruitment/employment purposes, such as national identification number, social security number, insurance information, marital/civil partnership status, domestic partners, dependents, emergency contact information, and military history; professional/personal calendar availability/scheduling information for meeting/communication purposes.|
|Education information and professional or employment-related information.||Avanade may collect information about your education and professional or employment-related information, such as your employment history.|
|Sensitive data for recruitment purposes.||Avanade may collect certain types of sensitive information when permitted by local law or with your consent, such as health/medical information (including disability status), trade union membership information, religion, race or ethnicity, minority flag, and information on criminal convictions and offences. Avanade collects this information for specific purposes, such as health/medical information in order to accommodate a disability or illness (subject to legal limits on the timing of collection of such information and other applicable limitations) and to provide benefits; background checks and diversity-related personal information (such as race or ethnicity) in order to comply with legal obligations and internal policies relating to diversity and anti-discrimination.|
|Documentation required under immigration laws.||Avanade may collect data on citizenship, passport data, and details of residency or work permit (a physical copy and/or an electronic copy).|
|Financial information for payroll/benefits purposes||Your banking and other relevant financial details we need for payroll/benefits purposes.|
|Talent management information.||Information necessary to complete a background check, details on performance decisions and outcomes, performance feedback and warnings, e-learning/training programmes, performance and development reviews (including information you provide when asking for/providing feedback, creating priorities, updating your input in relevant tools), driver’s licence and car ownership information, and information used to populate biographies.|
|Requested recruitment information||Information requested to provide during the recruitment process, to the extent allowed by applicable law.|
|Recruitment information you submit||Information that you submit in résumés / CVs, letters, writing samples, or other written materials (including photographs).|
|Information generated by us during recruitment||Information generated by interviewers and recruiters related to you, based on their interactions with you or basic Internet searches where allowed under applicable law.|
|Recruitment information received from third parties||Information related to you provided by third-party placement firms, recruiters, or job-search websites, where applicable.|
|Audiovisual information processed during recruitment||Photograph, and images/audio/footage captured on CCTV or other video systems when visiting our office or captured in the course of recruitment events or video recruitment interviews.|
|Recommendations||Recommendations related information provided on your behalf by others.|
|Immigration||Documentation and related information required under immigration laws.|
|Employment history and background checks||Information about your prior employment, education, and where applicable and allowed by applicable law, credit history, criminal records or other information revealed during background screenings.|
|Health/disability related information for recruitment||Information about your health or disability where it is relevant to your ability or availability to work or to a workplace accommodation, subject to legal limits on the timing of collection of such information and other applicable limitations.|
|Diversity related information||Information about race, ethnicity, religion, disability, gender(legal and identity) and/or sexual orientation for purposes of government reporting where required by law, as well as to understand the diversity characteristics of the candidate pool and workforce and undertake analytics, subject to legal limits and consent where applicable.|
|Assessment information||Information generated by your participation in psychological, technical or behavioural assessments. You will receive more information about the nature of such assessments before your participation in any of them.|
Except for certain information that is required by law or by Avanade policies (including management of an employment relationship with Avanade), your decision to provide any personal data to us is voluntary. You will therefore not be subject to adverse consequences if you do not wish to provide us with your personal data. However, please note that if you do not provide certain information, we may not be able to accomplish some or all purposes outlined in this privacy statement, and you may not be able to use certain tools and systems which require the use of such personal data.
We may also derive inferences about you based on the information described above and may also collect other information about you as described in this privacy statement. If you provide us with personal data of another person (for instance, a potential employee/referral), you are responsible for ensuring that such person is made aware of the information contained in this privacy statement and that the person has given you his/her consent for sharing the information with Avanade.
The above-mentioned categories of personal data have been obtained either directly from you (for example, when you provide information to sign up for a newsletter or register to comment on a forum website) or indirectly from certain third parties (for example, through our website’s technology). Such third parties include our affiliates, public authorities, public websites and social media, suppliers, and vendors.
For which purposes and on which legal basis do we use your personal data?
Avanade uses your personal data only where required for specific purposes. Please view the table below for (i) a list of the purposes for which Avanade uses your personal data and (ii) an overview of the legal basis for each business purpose.
|Managing our contractual and/or employment relationship with you.||Necessary for 1) the performance of a contract or similar arrangement to which you are a party or 2) managing your employment relationship with Avanade.|
|Recruitment.||Justified on the basis of our legitimate interests for ensuring that we recruit the appropriate employees.|
|Facilitating communication with you, which may include AI-powered support capabilities (including facilitating meetings, meeting recaps, email suggested content, communication in case of emergencies, and to provide you with requested information).||Justified on the basis of our legitimate interests for ensuring proper communication and emergency handling within the organisation.|
|Operating and managing our business operations, including or being part of the provision of our services to our clients and their employees/contractors and their customers, for example in collecting their data as part of surveys, data analytics, Marketing research and/or other purposes.||Justified on the basis of our legitimate interests for ensuring the proper functioning of our business operations.|
|Complying with legal requirements.||Necessary for the compliance with a legal obligation to which we are subject.|
|Monitoring your use of our systems (including monitoring the use of our website and any apps and tools you use).||Justified on the basis of our legitimate interests of avoiding non-compliance and protecting our reputation.|
Research in general and market research.
|Justified on our legitimate interest to gain market insights and insights in business and society in general or, where required, the consent of the relevant subjects.|
|Social listening (Identifying and assessing what is being said about Avanade and our clients on social media (only publicly accessible content) to understand sentiment, intent, mood and market trends and our stakeholders’ needs and thereby improving our services. We do this through key-word searches and our goal is to gain insights in conversation trends over a specified period and not to identify an individual. To achieve this, we analyse and monitor conversation streams and monitor publicly available opinions, statements, or other interactions on social media channels.)||Justified on the basis of our legitimate interest of protecting our assets and our brand on social media|
|Ethnographic videography (this is video recording of the activity of individuals in their natural environment, in order to experience, interpret, and understand behaviour). This may be part of a campaign or project.||Justified on the consent of the relevant subjects.|
|Improving the security and functioning of our website, networks, and information.||Justified on the basis of our legitimate interests for ensuring that you receive an excellent user experience, and our networks and information are secure.|
|Undertaking data analytics, i.e. applying analytics to business operations and data to describe, predict and improve business performance within Avanade and/or to provide a better user experience, included the use of AI (e.g., machine learning). This includes marketing analytics and analytics related to the organisation of events/meetings. (More details on how we run analytics on our website can be found in our Cookies Policy).||Justified on the basis of our legitimate interests for ensuring the proper functioning of our business operations.|
|Marketing our products and services to you (unless you objected against such processing, as further described in the section “5. How do we use personal data for marketing purposes?” below).||Justified on the basis of our legitimate interests for ensuring that we can conduct and increase our business.|
|Audio, video and transcription captured during live/recorded events and meetings (including virtual events/webinars): to inform interested stakeholders about the content of such events/meetings (including online publication of recordings for marketing purposes).||Based on your informed consent obtained prior to the event/meeting.|
|Specific Recruitment/Employment Purposes||Legal basis|
|Assess your suitability for employment for the role for which you are applying, as well as future roles that may become available.||Justified on the basis of Avanade’s legitimate interests of ensuring that it recruits the appropriate employees.|
|Manage your application.||Justified on the basis of Avanade’s legitimate interests of ensuring that it recruits the appropriate employees.|
|Facilitate communication with you.||Justified on the basis of Avanade’s legitimate interests of ensuring proper communication within the organisation and with you.|
|Perform administrative functions (e.g., reimburse you for interview-related expenses).||Justified on the basis of Avanade’s legitimate interests of ensuring that it continually improves its recruitment processes.|
|In some cases, record your online interview for review by additional recruiters and hiring managers.||Justified on the basis of Avanade’s legitimate interests of ensuring that it recruits the appropriate employees.|
|If you register on our Careers website, we will enter you into a database to receive future mailings about Avanade positions and events. You may also receive personalised job recommendations while browsing our Careers website.||Justified on the basis of Avanade’s legitimate interests of ensuring that it recruits the appropriate employees.|
|Transfer your contact information, education data, employment data, application information and the CV, all as supplied by you in our recruitment system, to the Avanade Careers System—a site that we maintain to notify you about new positions that may be of interest to you.||Justified on the basis of Avanade’s legitimate interests of ensuring that it recruits the appropriate employees.|
|Administration of employee benefits||Justified on the basis of Avanade’s legitimate interests of ensuring that our employees receive the applicable benefits.|
|Perform any legally required reporting and respond to legal process.||Compliance with a legal obligation.|
Specific alumni information related purposes
|To enable alumni to search for and locate you via the directory if you are registered as an Avanade alumnus/alumna.||Justified on the basis of our legitimate interests of offering users the possibility to use the Alumni Site to contact other alumni.|
|Provide users of the Alumni Site with a customised experience on the Alumni Site, including personalisation services such as News and Events and interactive communications.||Justified on the basis of our legitimate interests of providing our users with a customised experience.|
|To research and analyse our alumni demographics, interests and behaviour in an aggregated form.||Justified on the basis of our legitimate interests to better understand and serve our users and improve the Alumni Site and its offerings.|
|To contact alumni periodically with communications about events, publications or employment opportunities with Avanade, which we feel might interest you, unless you ask not to be contacted. You will have an opportunity to opt out of receiving further messages.||Justified on the basis of our legitimate interest for ensuring proper communication with, and sending marketing to, our alumni.|
|To share alumni information with other internal Avanade systems, specifically our internal sales tool (salesforce.com), to contact you with industry relevant information.||Justified on the basis of our legitimate interest for ensuring proper communication with, and sending marketing to, our alumni.|
Legitimate interest means that Avanade has reasonable grounds to process your personal information.
Where the above table states that we rely on our legitimate interests for a given purpose, we are of the opinion that our legitimate interests are not overridden by your interests, rights, or freedoms, given (i) the transparency we provide on the processing activity, (ii) our privacy by design approach, (iii) our regular privacy reviews and (iv) the rights you have in relation to the processing activity. If you wish to obtain further information on this balancing test approach, please contact Avanade’s Data Privacy Officer at AvanadeDPO@avanade.com.
We will process your personal data for the purposes mentioned above based on your prior consent, to the extent such consent is mandatory under applicable laws.
To the extent you are asked to click on/check “I accept”, “I agree” or similar buttons / checkboxes / functionalities in relation to a privacy statement, doing so will be considered as providing your consent to process your personal data, only in the countries where such consent is required by mandatory law. In all other countries, such action will be considered as a mere acknowledgement and the legal basis of the processing of your personal data will not be your consent but any other applicable legal basis.
We will not use your personal data for purposes that are incompatible with the purposes of which you have been informed, unless it is required or authorised by law, or it is in your own vital interest (e.g. in case of a medical emergency) to do so.
Will we share your personal data with third parties and service providers?
We may transfer personal data to our service providers, professional advisors, public and governmental authorities, Accenture PLC and/or its affiliates or third parties in connection with Avanade’s operation of its business, including any (potential) corporate or commercial transaction. Such third parties may be located in other countries. Before we do so, we shall take the necessary steps to ensure that your personal data will be given adequate protection as required by relevant data privacy laws and Avanade’s internal policies. Avanade may also transfer your personal data to any of its global affiliates/partners in furtherance of any visits to our Avanade locations.
For example, we may disclose personal information to third parties for other business purposes as follows:
- We share your information with third-party service providers that provide services to us, including billing, payment processing, customer service, email deployment, advertising and marketing, security and performance monitoring, maintaining or servicing accounts, processing or fulfilling orders and transactions, verifying customer information, research, data hosting, auditing, and data processing.
- To protect and defend the legal rights, safety, and security of Avanade, our affiliates, users, or the public, including to protect against fraud and malicious activity; and
- For other business purposes described in this privacy statement or for any other purpose disclosed to you at the time we collect the information or pursuant to your consent.
We may also share your information in connection with a substantial corporate transaction, such as the sale of a website, a merger, consolidation, asset sale, initial public offering, or in the unlikely event of a bankruptcy.
Unless you are otherwise notified, any transfers of your personal data from within the European Economic Area (EEA) to third parties outside the EEA will be based on an adequacy decision or are governed by the standard contractual clauses (a copy of which can be obtained through the contact information included below). Any other non-EEA related transfers of your personal data will take place in accordance with the appropriate international data transfer mechanisms and standards.
What about sensitive data?
We do not generally seek to collect sensitive data as defined in the second paragraph below (also known as special categories within the EEA) through this site or otherwise. In the limited cases where we do seek to collect such data, we will do this in accordance with data privacy law requirements and/or ask for your consent.
The term "sensitive data" refers to the various categories of personal data identified by data privacy laws as requiring special treatment, including in some circumstances the need to obtain explicit consent from you. These categories include racial or ethnic origin, political opinions, religious, philosophical or other similar beliefs, membership of a trade union, physical or mental health information, biometric or genetic data, sexual life or orientation, finances, geolocation, the contents of private communications, sensitive data related to a customer’s government I.D. (i.e., social security number or driver’s licence number) or criminal convictions and offences (including information about suspected criminal activities).
What about data security?
We maintain organisational, physical, and technical security arrangements for all the personal data we hold. We have protocols, controls and relevant policies, procedures, and guidance to maintain these arrangements taking into account the risks associated with the categories of personal data and the processing we undertake.
We adopt market leading security measures to protect your personal data. This includes (without being limitative):
- Avanade’s Information Security Programme aligns with the ISO 27001 framework. We also hold an ISO 27001 certification for our Corporate Client Data Protection programme and the CMS (Cloud Managed Services) business unit which indicates that we adhere to the highest and strictest information security standards. This certification is an international security standard that is awarded and confirms that Avanade’s processes and security controls provide an effective framework for protecting our clients’ and Avanade’s information.
- We have a global Client Data Protection (“CDP”) programme in place which governs the stewardship of client information and systems entrusted to us.
- We have regular penetration testing performed by a third-party provider, which continues to show the strength of our technical defences.
Where will your personal data be processed?
As a global organisation with offices and operations throughout the world, personal data we collect may be transferred or be accessible internationally throughout Avanade's global business and between Avanade’s entities and/or its affiliates, including Accenture PLC and/or its affiliates including Accenture PLC and/or its affiliates.
Any such transfers throughout Avanade’s global business take place in accordance with applicable data privacy laws (including the General Data Protection Regulation) and governed by the Avanade Intra-Group Data Protection Agreement (IGDPA) and the Intra-Group Data Processing and Transfer Agreement (IGDTA).
Having our Intra-Group Data Protection Agreement (IGDPA) and Intra-Group Data Processing and Transfer Agreement (IGDTA) means that all our group entities which have signed up to these Agreement have to comply with the same internal rules. It also means that your rights (see “Which rights do you have with respect to the processing of your personal data?”) stay the same no matter where your data are processed by Avanade.
What are the sources we get your personal information from?
If we do not obtain your personal information directly from you, we may obtain it from the following sources: publicly available sources (registers or the internet), Avanade employees, contractors, (prospective) members of board of directors, shareholders, Avanade’s affiliates, subsidiaries and newly acquired businesses, employers of our contractors, public authorities, public websites and social media, previous employers, educational institutions, suppliers and vendors (including third party data providers).
In section 5, you can find more information on the sources of your personal information for marketing purposes.
How long will your personal data be retained by us?
We will retain your personal data only for as long as is necessary. We maintain specific records management and retention policies and procedures, so that personal data are deleted after a reasonable time according to the following retention criteria:
- We retain your data as long as we have an ongoing relationship with you (in particular, if you have an account with us).
- We will only keep the data while your account is active or for as long as needed to provide services to you.
- We will only keep the data while your account is active or for as long as needed to provide services to you.
Which rights do you have with respect to the processing of your personal data?
You are entitled (in the circumstances and under the conditions, and subject to the exceptions, set out in applicable law) to:
- Request access to the personal data we process about you: this right entitles you to know whether we hold personal data about you, and if we do, to obtain information and a copy of that personal data.
- Request a rectification of your personal data: this right entitles you to have your personal data be corrected if it is inaccurate or incomplete.
- Object to the processing of your personal data: this right entitles you to request that Avanade no longer processes your personal data.
- Request the erasure of your personal data: this right entitles you to request the erasure of your personal data, including where such personal data would no longer be necessary to achieve the purposes.
- Request the restriction of the processing of your personal data: this right entitles you to request that Avanade only processes your personal data in limited circumstances, including with your consent.
- Request portability of your personal data: this right entitles you to receive a copy (in a structured, commonly used and machine-readable format) of personal data that you have provided to Avanade, or request Avanade to transmit such personal data to another data controller.
To the extent that the processing of your personal data is based on your consent, you have the right to withdraw such consent at any time by contacting Avanade’s Data Privacy Officer. Please note that this will not affect Avanade’s right to process personal data obtained prior to the withdrawal of your consent, or its right to continue parts of the processing based on other legal bases than your consent.
If, despite our commitment and efforts to protect your personal data, you believe that your data privacy rights have been violated, we encourage and welcome individuals to come to Avanade first to seek resolution of any complaint. You have the right at all times to register a complaint directly with the relevant supervisory authority or to make a claim against Avanade with a competent court (either in the country where you live, the country where you work or the country where you deem that data privacy law has been infringed).
Please contact Avanade’s Data Privacy Officer if you have any questions or concerns about how Avanade processes your personal data or if you want to exercise your rights in relation to your personal data.
2. How do we use personal data when you visit Avanade’s website?
In addition to the information set out above, the following sections describe how we use personal data when you visit Avanade’s website:
Which personal data do we gather?
Avanade collects personal data at its websites in two ways: (1) directly (for example, when you provide personal data to sign up for a newsletter or register to comment on a forum website); and (2) indirectly (for example, through our website's technology).
We may collect and process the following personal data:
- Personal data that you provide by filling in forms on our website. This includes registering to use the website, subscribing to services, newsletters, and alerts, registering for a conference, or requesting a white paper or further information. Pages that collect this type of personal data may provide further information as to why your personal data are needed and how it will be used. It is completely up to you whether you want to provide it.
- If you contact us, we may keep a record of that correspondence.
- We may ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
- Any postings, comments, or other content that you upload or post to an Avanade website.
- Our website or mobile applications can collect personal information about your computer, or your mobile device, including (where available) your IP address, operating system, type of device, device identification number, mobile operating system, and browser type, for system administration, to filter traffic, to look up user domains and to report on statistics.
Do we include (links to) websites and programs of third parties?
Our websites may include:
- Links to and from the sites of our partner networks, advertisers and affiliates.
- Certain programs (widgets and apps) of third parties. Where this is the case, note that such third parties may process your personal data collected through such programs for their own purposes.
How do we use personal data that we collect from our websites?
We use personal data for the purposes described in the section “For which purposes and on which legal basis do we use your personal data?” above, as well as to provide you with information you request, process online job applications, and for other purposes which we would describe to you at the point where it is collected. For example:
- Links to and from the sites of our partner networks, advertisers and affiliates.
- Certain programs (widgets and apps) of third parties. Where this is the case, note that such third parties may process your personal data collected through such programs for their own purposes.
If you have any questions about website permissions, please contact us using our Contact Us form.
We analyse your IP and browser information to determine what is most effective about our website, to help us identify ways to improve it and, eventually, to determine how we can tailor our website to make it a more positive and relevant user experience.
Please see our Cookies Policy for more details, including for information about your choices with respect to advertising and social media cookies and for access to our cookie consent manager. By using our website, you agree that we can place cookies and other similar technologies on your device as explained in our Cookies Policy.
4. How do we use personal data when you visit our offices?
In addition to the information set out above, this section describes how we use personal data when you visit Avanade offices.
Please click here to receive further details on how we process your personal data when visiting our offices (this sub-page also relates to the potential processing of your personal data through CCTV and access management systems in case such CCTV and access management systems are active.) If you have any questions on data privacy or you want to let us know about website/marketing permissions, please Contact Us.
5. How do we use personal data for marketing purposes?
In addition to the information set out above, the following sections describe how we use personal data for marketing purposes:
What are the sources of marketing data?
The bulk of the personal data we collect and use for marketing purposes relates to individual employees of our clients and other companies with which we have an existing business relationship. We may also obtain contact information from public sources, including content made public at social media websites, to make an initial contact with a relevant individual at a client or other company.
Do we send targeted e-mails?
We send commercial e-mail to individuals at our client or other companies with whom we want to develop or maintain a business relationship in accordance with applicable marketing laws. Our targeted e-mail messages typically include web beacons, cookies, and similar technologies that allow us to know whether you open, read, or delete the message, and links you may click. When you click a link in a marketing e-mail you receive from Avanade, we will also use a cookie to log what pages you view and what content you download from our websites, even if you are not registered at or signed into our site.
Targeted e-mails from Avanade may include additional data privacy information, as required by applicable laws.
Do we maintain Customer Relationship Management (CRM) databases?
Like most companies, Avanade uses customer relationship management (CRM) database technology to manage and track our marketing efforts. Our CRM databases include personal data belonging to individuals at our client and other companies with whom we already have a business relationship or want to develop one. The personal data used for these purposes includes relevant business information, such as: contact data, publicly available information (e.g. board membership, published articles, press releases, your public posts on social media sites if relevant for business purpose), your responses to targeted e-mail (including web activity following links from our e-mails), website activity of registered users of our website, and other business information included by Avanade professionals based on their personal interactions with you. If you wish to be excluded from our CRM databases, please use this link.
Do we combine and analyze personal data?
Do we share personal data with third parties?
In addition to the third parties mentioned in the section “Will we share your personal data with third parties?” above, we may share your personal data with marketing agencies.
What are your rights regarding marketing communications?
You can exercise your right to prevent marketing communications to you by checking certain boxes on the forms we use to collect your personal data, or by utilizing opt-out mechanisms in e-mails we send to you. You can also exercise the right to discontinue marketing communications to you, or to have your personal data removed from our customer relationship management (CRM) databases at any time by using this link. In such cases, we will retain minimum personal data to note that you opted out in order to avoid contacting you again.
If you have any questions on marketing permissions, please contact us using our Contact Us form.
6. How else might we use your personal data
In addition to the information set out above, the following sections describe other specific uses of personal data by some Avanade affiliates.
Below, we provide you with further details about how we process your personal data in connection with any content creation / production purposes.
Content creation / production activities
Some Avanade entities are in the business of content production. We may process your personal data for these TV, film, marketing, advertising or other related content creation, production, and distribution activities.
What personal data do we process in connection with production activities?
- The personal data that we process for production purposes include images and footage of you and may include your location at the time of filming.
- If you are a member of public, we will diligently attempt to make you aware of our location and filming activities in advance and will give you an opportunity not to enter the location where filming is taking place and participate in them.
- If you are a focus of our filming activities (i.e., a contributor or talent such as an interviewee, extra or actor, as opposed to a member of public) we will also collect and process your name, contact information and any other information provided in any pre-filming questionnaires and/or release forms, such as next of kin details.
- We may also collect and process special categories of data such as health or disability information to the extent that this is necessary to enable us to make any necessary adjustments to our filming arrangements to assist or support you.
If you have any questions on any aspects of our production activities, please contact us by using our Contact Us form.
7. Contact the DPO
Please click here if:
- You have a general question about how Avanade protects your personal data.
- You wish to exercise your rights in relation to your personal data rights (as set out in the sections “Which rights do you have with respect to the processing of your personal data?” and “What are your rights regarding marketing communications?”). Alternatively, you may want to use this link to exercise these rights.
- You wish to make a complaint about Avanade’s use of your data.
You can also contact Avanade as data controller of your personal data via our Data Privacy Officer (preferably electronically) or via post, clearly marked for the attention of the Data Privacy Officer, at this address: 3 Grand Canal Plaza, Dublin, Ireland, DO4 EE7O.